TLDR: Our Candidate Tracking Spreadsheet Template helps chef agencies manage contacts, placements, availability, and follow-ups—all in one editable file. It’s free, easy to use, and designed for fast-moving recruitment teams.
If you’re still using sticky notes, inbox searches, or your head to track candidates—this is for you. This template gives you structure without the learning curve of complex CRM software.
Table of Contents
1. Why Tracking Candidates Matters
Every missed follow-up is a lost placement. Every lost number is lost money.
- Know who’s available
- Know who’s placed where
- Know when to follow up
Structure saves time—and makes you look sharp.
2. What’s Included in the Template
Editable spreadsheet (Google Sheets or Excel)
- Columns for:
- Name, phone, email
- Role (head, sous, CDP, etc.)
- Location + mobility
- Day/night/live-in availability
- Last placement + next availability
- Notes + follow-up dates
- Filters for sorting by location, rate, or role
Simple to read. Fast to update.
3. How to Use It Day-to-Day
- Log every chef you speak to
- Update availability weekly
- Use the filters when searching for a match
- Add reminders for follow-ups or check-ins
One file = your talent pipeline.
4. Who This Is For
- New or solo recruiters without a CRM
- Small agencies scaling up their chef database
- Anyone managing freelance placements or relief shifts
- Ops managers tracking internal team availability
No software subscriptions. No complexity.
5. Why It Works Better Than Ad Hoc Notes
- Centralised visibility
- Easy handover between team members
- Consistent updates = better response speed
- Looks better when sharing data with employers
You don’t need to be techy—you just need to be clear.
6. How to Get Started
Step 1: Click the link Step 2: Bookmark and save the page. Step 3: Start logging your candidates and building a searchable databaseConclusion
Our Candidate Tracking Spreadsheet Template gives you a fast, no-fuss system to manage chefs, log availability, and boost placement speed. Free and built for how agencies actually work.
Click to access the free template and start tracking like a pro.
What is the Candidate Tracking Spreadsheet for?
It’s a free, editable template for chef agencies to log candidate details, availability, placements, and follow-ups. No CRM needed.
Who should use this template?
New recruiters, small agencies, or ops teams managing freelance or relief placements without formal software.
How does it help agencies?
It centralises candidate info, speeds up matching, improves follow-ups, and keeps your pipeline organised so you never miss a placement.
