TLDR: Our Candidate Tracking Spreadsheet Template helps chef agencies manage contacts, placements, availability, and follow-ups—all in one editable file. It’s free, easy to use, and designed for fast-moving recruitment teams.
Introduction
If you’re still using sticky notes, inbox searches, or your head to track candidates—this is for you. This template gives you structure without the learning curve of complex CRM software.
Table of Contents
1. Why Tracking Candidates Matters
Every missed follow-up is a lost placement. Every lost number is lost money.
- Know who’s available
- Know who’s placed where
- Know when to follow up
Structure saves time—and makes you look sharp.
2. What’s Included in the Template
Editable spreadsheet (Google Sheets or Excel)
- Columns for:
- Name, phone, email
- Role (head, sous, CDP, etc.)
- Location + mobility
- Day/night/live-in availability
- Last placement + next availability
- Notes + follow-up dates
- Filters for sorting by location, rate, or role
Simple to read. Fast to update.
3. How to Use It Day-to-Day
- Log every chef you speak to
- Update availability weekly
- Use the filters when searching for a match
- Add reminders for follow-ups or check-ins
One file = your talent pipeline.
4. Who This Is For
- New or solo recruiters without a CRM
- Small agencies scaling up their chef database
- Anyone managing freelance placements or relief shifts
- Ops managers tracking internal team availability
No software subscriptions. No complexity.
5. Why It Works Better Than Ad Hoc Notes
- Centralised visibility
- Easy handover between team members
- Consistent updates = better response speed
- Looks better when sharing data with employers
You don’t need to be techy—you just need to be clear.
6. How to Download and Get Started
Step 1: Click the link
Step 2: Choose Google Sheet or Excel format
Step 3: Start logging your candidates and building a searchable database
Conclusion
Our Candidate Tracking Spreadsheet Template gives you a fast, no-fuss system to manage chefs, log availability, and boost placement speed. Free and built for how agencies actually work.
Click to download the free template and start tracking like a pro.